Due to the frequent issues I keep hearing about and experiencing with Microsoft’s OneDrive, I am recommending Dropbox or Soonr as cloud alternatives. This is great for keeping files synced to your desktop where the files appear in a folder called DropBox or Soonr. When you update a file in your local folder, it syncs with the cloud version and updates the file to reflect the changes. Dropbox does not keep previous versions though Soonr can be configured to keep past versions of files.
Dropbox is free if all you need is a meager 3GB. $99\year (or $9.99 per month) for 1TB. Soonr is $9.95 per user or $19.99 per user (Enterprise version) depending on the features you need. Soonr has far more powerful features than Dropbox including more secure file management including for mobile access, policies, projects, and more. Whereas Dropbox is just a storage facility that appears just like Windows Explorer (including on your desktop local version of the synced files), Soonr is more like SharePoint in configuring groups, users and even devices permission levels. Soonr also integrates with your Active Directory for user access control. Soonr has Detailed Reports and Audit Trails on Users, Groups, Devices, Projects, and Files. You can also markup documents with notes and annotations.
So why do I use Dropbox? Partly because it is just one charge for all users, $99\year. Whereas I have to buy licenses for each user for Soonr. And why do I need to replicate SharePoint’s governance if all I am doing is linking to a cloud storage device? Besides, it’s what I started with and all my clients and employees know how to use it. Dropbox fits the KISS goal. Also, there is something to be said for avoiding another change. Remember the saying “If it ain’t broke, don’t fix it.” Seems very apropos for my users.
For about the same cost as Microsoft’s Office 365 Enterprise, Soonr offers more reliable cloud shared file storage. Granted SharePoint is the way to go if you need anything more than simple file sharing (like project management, forms management, sales\project tracking, workflows, etc.), but if all you want to do is share files between distant locations or field personnel, Soonr is worth a look. You don’t get Office (Word, Excel, etc.) for your $10 or $20 per month like you do with the higher levels of Microsoft’s Office 365, but you do get solid, reliable file sharing right on your desktop. Microsoft has a ways to go with that technology before they are termed reliable. There are tools that do specific parts of SharePoint\Office 365 better, but for an all-in-one collaboration system, the Microsoft offerings are hard to beat. And love ’em or hate ’em, everyone knows Microsoft products. So familiarity and shot ramp-up time is a plus with their products.
If you find OneDrive is driving you or your users crazy with sync failures, give Dropbox and Soonr a try. Yes, it adds another cost, but headache-free productivity is worth it, right?